The General Data Protection Regulation (GDPR) came into force on 25th may and together with the Data Protection Act 2018 (currently still a bill) will replace the existing Data Protection Act 1998. It has come about as a result of the need for consistency across the EU in applying data protection law.

The Dunkeld and Birnam Angling Association (DBAA) currently has 420 members and our membership comprises both local and country members from throughout the UK made up of adult, junior and senior members.  The DBAA is managed by the ‘committee’ who are appointed at the AGM and who have responsibility to co-ordinate and manage the day to day running of the Association in line with its constitution[D1] 


What we need

Dunkeld and Birnam Angling Association (DBAA) will be the “controller” of the personal information that you provide to us in this form [D2] unless otherwise stated. [D3] 

When you register as a member of the DBAA or renew your membership (including if you are registering or renewing on behalf of a child under the age of 16) we will ask you for the following personal information

Contact details[D4] 

               Name, Address, Date of Birth, Telephone number – Landline and/or Mobile, Email address

Membership Criteria (as per the DBAA constitution)

               Junior, Adult, Senior

Why we need your personal Information:

Contractual Purposes

We need to collect our members’ personal information so that we can manage your membership. We will use our members’ personal information to:

               Provide you with core member services. E.g. Insurance[D5] *

               Set up your online membership account and administer your online account**; and

Send you membership communications by email or post in relation to essential membership services including but not limited to, general meeting notices, membership renewals, membership fees, information on membership benefits.

If you do not provide us with all of the personal information that we need to collect the this may affect our ability to offer the above membership services and benefits.

*individual members’ data is not shared in this process

** currently the DBAA does not have on-line account services.

Legitimate Purposes

We also need to process our members’ personal information in pursuit of our legitimate interests to;

Promote and encourage participation in angling by sending members’ communications and booking information for upcoming competitions and events. Your personal information may also be used in relation to photographs/images that are captured/received from our competitions, events and general DBAA angling activities which we may use for promotional, education and development purposes.

Provide competition in Angling by accepting and managing entries for our competitions and checking your personal information to ensure you are entered into the correct category

Respond to and communicate with members regarding your questions, comments, support needs or complaints, concerns or allegations in relation to angling activities.

We will use your personal information to investigate your complaint, to suspend membership and take disciplinary action where appropriate.

Communicate and respond with members regarding essential health and safety information in relation to DBAA Angling activities undertaken by members. 

Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes.  If you wish to object to any of the above processing, please contact us at Dunkeldangling@gmail.com.  If we agree and comply with your objections, this may affect our ability to undertake the tasks above for the benefit of you as a member.

Legal obligations

We are under a legal obligation to process certain personal information relating to our members for the purposes of complying with our obligations under

The Protection of Vulnerable Groups (Scotland) Act 2007 to check that our coaches and volunteers are able to undertake regulated work with children and vulnerable adults.

The Equality Act 2010 which requires us to process personal information to make reasonable adjustments where necessary; and

Other uses of your personal information

We may ask you if we can process your personal information for additional purposes. Where we do so, we will provide you with an additional privacy notice with information on how we will use your information for these additional purposes.

Who we share your personal information with[D6] .  

We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations. Such organisations inc, The Health and Safety Executive, Disclosures Scotland and Police Scotland for the purpose of safe guarding children. 

We may also share personal information with our professional and legal advisers for the purpose of taking advice.

In the event that we do share personal information with external third parties we will only share such personal information strictly required for the specific purposes and take all reasonable steps to ensure that recipients shall only process the disclosed personal information in accordance with those purposes.   

How we protect your personal information[D7] 

Your personal information is stored on our password protected electronic filing system and excel database located on the 2 DBAA laptops and 2 DBAA memory sticks used solely by the DBAA Secretary and Treasurer respectively.

The database passes only between the Treasurer and Secretary however members personal information can be requested by current serving committee members only for the purposes set out above.   

How long we keep your personal information[D8] 

We will only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and possibly delete your personal information where you have not renewed your membership with us for 18 months.

Your Rights[D9] 

You can exercise any of the following rights by writing to us at dunkeldangling@gmail.com

Your rights in relation to your personal information are:

you have a right to request access to the personal information that we hold about you by making a “subject access request”;

if you believe that any of your personal information is inaccurate or incomplete, you have a right to request that we correct or complete your personal information;

you have a right to request that we restrict the processing of your personal information for specific purposes; and

if you wish us to delete your personal information, you may request that we do so. Any requests received by the Dunkeld and Birnam Angling Association  will be considered under applicable data protection legislation. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.u

 [D1]Are we affiliated with any other org?

 [D2]Beyond our Application from – do we receive info via any other source?

 [D3]State what other orgs if we share.

 [D4]Do we need to add any other categories? We don’t ask if they have any disabilities that might require specific requirements. Should we?

 [D5]Do we need this clause?

 [D6]Check this section – do we need it – re word

 [D7]Check wording for entire section?

 [D8]Check detail.

 [D9]Happy with this section